Quickly onboard new hires for employee satisfaction and immediate productivity

The onboarding process gives new hires their first impression of what it’s going to be like working for your organisation. Unfortunately, onboarding can be paper-intensive – HR managers may struggle with cumbersome forms and the need to capture employee documentation such as proof of residency, ID cards and more. As a result, the HR onboarding can be costly, slow, error-prone and a source of irritation to new hires and HR staff alike.

Simplify and shorten the onboarding process through process automation

You can increase the speed and accuracy of the onboarding process by removing paper, automating key process steps, and providing oversight into the entire process. Process automation improves a recruiter’s responsiveness to candidates, helping you to be in a better position to secure great candidates, sooner.

Our solution provides instant access to employee information and related documents. Through automation, increased visibility and centralised information management, multiple parties can track and monitor tasks across departments. Information is accessible to those who you decide need it at the right time.

The increased speed, accuracy and access can improve new employee service satisfaction levels and facilitate opportunities for retaining staff.

Maximize worker productivity through smart application integration

Key Digital’s solution for HR onboarding integrates with your existing enterprise systems, so HR staff and managers can remain in their familiar applications yet still have immediate access to the documents they need.

Further, integration at the data level ensures critical information feeds directly into the back office systems, so staff do not have to re-key data into multiple systems. With automated processes linking your key applications, you can perform straight-through processing, so your staff can focus on the jobs that matter most rather than being burdened by paper and manual data entry.

Maximise security and controlled access with integrated management

Personal information – such as NIN numbers, birth date and address – may be included in the information required for onboarding. To reduce risk of mishandling, these documents can be digitised and placed under secure document control.

Our solution for HR onboarding stores all documents in a secure content management system, while still making them available through your enterprise applications. Records management and document retention policies are integral to the solution, as are audit trails and reporting for increased visibility into document lifecycles. This greatly reduces error rates and response time when dealing with destruction holds, requests for information, or routine audits. The solution even allows highly-secured external access to requested information and supporting documentation, further increasing efficiency and reducing paper dependency and costs.

An HR solution that works

Our solution for HR onboarding is designed to overcome manual onboarding challenges by automating and removing many of the manual paper handling and document processing steps.

The benefits to your business include:

  • Reduced onboarding processing time
  • Increased potential for new employee satisfaction levels
  • Reduced cost of the overall process
  • Greater oversight and control during the process
  • Reduced manual human error processing
  • Greater visibility into onboarding status across the organisation

Teamed with Key Digital’s Employee File Management Solution

Whether you’re fielding employee inquiries, providing documents upon request or addressing an audit, you need information at your fingertips. Now you have a secure, central place to manage and instantly locate employee files with our Workflow Automation Solution for Employee File Management.

By digitising and centrally managing employee files, you’ll reduce costs and increase employee satisfaction. You’ll also increase security and regulatory compliance through centralised management, defined access controls and auditable usage history.

The Key Digital Workflow Automation Solution for Employee File Management helps you:

  • Capture and store employee files electronically, whether they’re scanned, faxed, emailed or submitted via online forms.
  • Retrieve employee documents and data without leaving the related line-of-business system such as ERP, HRIS and HCM.
  • Control who has access to the HR system and what they can do.
  • Instantly determine compliance standing with real-time reporting into the status of required employee documentation.
  • Facilitate effective document retention in accordance with regional government employment policies.

Quickly onboard new hires for employee satisfaction and immediate productivity

The onboarding process gives new hires their first impression of what it’s going to be like working for your organisation. Unfortunately, onboarding can be paper-intensive – HR managers may struggle with cumbersome forms and the need to capture employee documentation such as proof of residency, ID cards and more. As a result, the HR onboarding can be costly, slow, error-prone and a source of irritation to new hires and HR staff alike.

Simplify and shorten the onboarding process through process automation

You can increase the speed and accuracy of the onboarding process by removing paper, automating key process steps, and providing oversight into the entire process. Process automation improves a recruiter’s responsiveness to candidates, helping you to be in a better position to secure great candidates, sooner.

Our solution provides instant access to employee information and related documents. Through automation, increased visibility and centralised information management, multiple parties can track and monitor tasks across departments. Information is accessible to those who you decide need it at the right time.

The increased speed, accuracy and access can improve new employee service satisfaction levels and facilitate opportunities for retaining staff.

Maximize worker productivity through smart application integration

Key Digital’s solution for HR onboarding integrates with your existing enterprise systems, so HR staff and managers can remain in their familiar applications yet still have immediate access to the documents they need.

Further, integration at the data level ensures critical information feeds directly into the back office systems, so staff do not have to re-key data into multiple systems. With automated processes linking your key applications, you can perform straight-through processing, so your staff can focus on the jobs that matter most rather than being burdened by paper and manual data entry.

Maximise security and controlled access with integrated management

Personal information – such as NIN numbers, birth date and address – may be included in the information required for onboarding. To reduce risk of mishandling, these documents can be digitised and placed under secure document control.

Our solution for HR onboarding stores all documents in a secure content management system, while still making them available through your enterprise applications. Records management and document retention policies are integral to the solution, as are audit trails and reporting for increased visibility into document lifecycles. This greatly reduces error rates and response time when dealing with destruction holds, requests for information, or routine audits. The solution even allows highly-secured external access to requested information and supporting documentation, further increasing efficiency and reducing paper dependency and costs.

An HR solution that works

Our solution for HR onboarding is designed to overcome manual onboarding challenges by automating and removing many of the manual paper handling and document processing steps.

The benefits to your business include:

  • Reduced onboarding processing time
  • Increased potential for new employee satisfaction levels
  • Reduced cost of the overall process
  • Greater oversight and control during the process
  • Reduced manual human error processing
  • Greater visibility into onboarding status across the organisation

Teamed with Key Digital’s Employee File Management Solution

Whether you’re fielding employee inquiries, providing documents upon request or addressing an audit, you need information at your fingertips. Now you have a secure, central place to manage and instantly locate employee files with our Workflow Automation Solution for Employee File Management.

By digitising and centrally managing employee files, you’ll reduce costs and increase employee satisfaction. You’ll also increase security and regulatory compliance through centralised management, defined access controls and auditable usage history.

The Key Digital Workflow Automation Solution for Employee File Management helps you:

  • Capture and store employee files electronically, whether they’re scanned, faxed, emailed or submitted via online forms.
  • Retrieve employee documents and data without leaving the related line-of-business system such as ERP, HRIS and HCM.
  • Control who has access to the HR system and what they can do.
  • Instantly determine compliance standing with real-time reporting into the status of required employee documentation.
  • Facilitate effective document retention in accordance with regional government employment policies.