Epson Print Admin

Epson Print Admin is a server-based solution that creates a secure printing, scanning and copying environment through user-authentication with card readers, logins/passwords and PIN codes. It also offers additional features such as ‘scan and send to me’, user education notifications and enhanced administrative tools that provide welcome boosts to productivity, environmental goals and efficiency.

Save money and cut your environmental impact

Eliminate piles of paper lying around the printers thanks to easy selection of which documents should be printed – documents follow users to the printer eradicating the most common cause of print waste while increasing document security. Every rule can cause a notification to be sent to the print job’s owner – this notification is an easy way to educate users about responsible behaviour when printing large documents in colour, for instance.

Organisations can track and allocate costs for printing, scanning and copying services by budget centre or by client – EPA tracks and reports on the billing codes entered into the MFP for easy accounting and tracking. Administrators can set up billing codes that enable organisations to manage and track costs by users, departments, projects, and cost centres.


Evaluate for free
All the benefits of EPA are yours to enjoy for free – with no time limits – on up to two devices. If you acquire more devices, simply purchase additional licences through EPA’s easy-to-understand, easy-to-implement licence scheme.

Simple to administrate
Epson Print Admin’s web-based interface provides advanced print, copy and scan functionality through a single interface. Simple to access and use, it enables you to optimise your fleet quickly.

Integrate with ease
EPA allows for seamless integration into your current IT infrastructure, regardless of whether your system is LDAP-based on not.

Secure device use
User profile authentication protects against unauthorised use of your devices, creating a secure printing, scanning and copying environment. Employees are identified using ID cards, typed log-in credentials or a PIN code.

Enhance productivity
Personalise the user interfaces on compatible devices to specific employee profiles so they spend less time looking for the right functions, and more time getting things done. The ‘scan and send to me’ feature, for example, increases productivity by sending an email with the scanned document attached to the authenticated user at the touch of a button.

Reduce waste
Documents are only printed once the user releases the job at a compatible device. This eliminates the most common cause of print waste – forgetfulness – while simultaneously enhancing security.

Educate employees
Notifications can be set up to educate users about responsible printing. That way, you can discourage users from unnecessary or wasteful full-colour printing at the point of print job creation.

Control and monitor costs
With built-in cost-saving rules that can be activated in seconds – and the ability to create rules specific to your print environment – Epson Print Admin puts you in control. You can even create customised reports to conduct specific analyses, or choose from a wide range of reporting methods to best display your data.

Rules and policiesApplicable models, per job type, per user/group, cost setting list per device
Scan-to functionsDirect scan functions, automatic file naming settings, scan file format supported
ReportsUsers, groups, devices, billing, system, scheduled report to mail, report file format, user protection setting
ServerMicrosoft Windows Server 2008 (32 & 64-bit), Microsoft Windows Server 2008 R2 (32 & 64-bit), Microsoft Windows Server 2012, Microsoft Windows Server 2012 R2
Minimum server requirementsCPU 2Ghz or faster – RAM 2GB or more – hard disk free space: 50GB or more (expect database capacity)
Virtual environment supportHyper-V, WMWare vSphere v 4.1, 5.5
UserMicrosoft Windows 7 SP1 32-bit/64-bit, Microsoft Windows 8 32-bit/64-bit, Microsoft Windows 8.1 32-bit/64-bit, Microsoft Windows 10 32-bit/64-bit, Microsoft Windows 2008 32-bit/64-bit
Mac OS X 10.6.8 or later